How to Get a Seaman Book: Requirements and Process

If you’re planning to work at sea as a Filipino seafarer, obtaining a Seaman Book—officially called a Seafarer’s Identification and Record Book (SIRB)—is one of the first and most important steps. This document serves as your identification, employment record, and proof of sea service.

In the Philippines, the Seaman Book is issued by the Maritime Industry Authority (MARINA), the government agency responsible for regulating the maritime industry.

What Is a Seaman Book (SIRB)?

The Seaman Book or SIRB is an official document that records your:

Personal identity
Rank and position onboard
Sea service history
Vessel assignments

It is mandatory for all Filipino seafarers working on both domestic and international vessels.

Why You Need a Seaman Book

A Seaman Book is essential because it:

Allows you to legally work onboard ships
Tracks your sea experience for promotions
Is required for port entry and immigration
Supports applications for maritime licenses

Requirements to Get a Seaman Book in the Philippines

Before applying, prepare the following:

1. Personal Documents

Valid Passport
PSA Birth Certificate
Passport-size photos (white background)

2. Training Certificates (STCW)

You must complete mandatory safety training under standards set by the International Maritime Organization.

Required courses include:

Basic Safety Training (BST)
Security Awareness Training (SAT)
Other STCW certificates depending on your rank

3. Medical Certificate

Must be issued by a MARINA-accredited clinic
Confirms you are fit to work at sea

4. NBI Clearance

Proof that you have no criminal record

5. Contract of Employment (If Available)

Some applicants may be required to submit a contract from a licensed manning agency

Step-by-Step Process to Apply

Step 1: Create an Online Account

Step 2: Submit Application Online

Fill out the application form and upload scanned copies of your documents.

Step 3: Set an Appointment

Choose a schedule at your preferred MARINA office for personal appearance.

Step 4: Visit MARINA Office

Bring all original documents for verification. During this step:

Biometrics (photo and fingerprints) will be taken
Your data will be validated

Step 5: Pay the Processing Fee

Fees are relatively low and payable at authorized payment channels.

Step 6: Processing Period

The processing usually takes a few working days, depending on application volume.

Step 7: Release of Seaman Book

You can claim your SIRB at the MARINA office or receive it via courier (if available).

Processing Time and Validity

Processing Time: 3–7 working days (may vary)
Validity: Typically 10 years (subject to MARINA regulations)

Tips for a Smooth Application

Ensure your name matches all documents exactly
Upload clear and readable files
Complete all required training before applying
Book your appointment early to avoid delays

Common Mistakes to Avoid

Submitting incomplete or blurry documents
Using expired medical certificates
Missing your appointment schedule
Providing incorrect personal information

Getting a Seaman Book in the Philippines is a straightforward process if you follow the correct steps and prepare your documents properly. With your SIRB in hand, you’ll be ready to start your journey in the global maritime industry.

Whether you're applying as an Ordinary Seaman, Engine Cadet, or Officer, this document is your gateway to a professional seafaring career.